- Initial sourcing of suitable venues.
- Negotiating prices to get the best deal.
- Producing hotel/venue fact sheet for hotels under consideration with contact information; location details, proximity to airports, meeting rooms held, floorplans, audio-visual, catering held; all costs, including relevant taxes shown; date option expires.
- Sourcing ground agents for airport transfers, social programme.
- Setting up and attending site visits. Post site visit reports.
- Monitoring option expiry dates, negotiating extensions.
- Checking hotel/venue contracts through prior to client signature.
- Raising confirmation paperwork.
- Checking and approving invoices post-event.
- Post event reconciliation.