• Initial sourcing of suitable venues.
  • Negotiating prices to get the best deal.
  • Producing hotel/venue fact sheet for hotels under consideration with contact information; location details, proximity to airports, meeting rooms held, floorplans, audio-visual, catering held; all costs, including relevant taxes shown; date option expires.
  • Sourcing ground agents for airport transfers, social programme.
  • Setting up and attending site visits. Post site visit reports.
  • Monitoring option expiry dates, negotiating extensions.
  • Checking hotel/venue contracts through prior to client signature.
  • Raising confirmation paperwork.
  • Checking and approving invoices post-event.
  • Post event reconciliation.


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